All school-term paraeducators and civil service classified staff can submit all their vacation time for the summer before their last day and their supervisor can approve it so that there isn't any back and forth needed over break.
In the past, the district has provided a form that paras/CSC staff fill out for the usage of the vacation time during summer. This form had the pay periods that occur during summer and allowed paras to specify how they wanted to use their vacation time. It was turned in to the site clerk over payroll.
The process above has been streamlined and improved in EMPowerSF. There is no separate form needed to request to use vacation time in the summer. The time-off request is the same process used to request time off, and all of us have been using that method since January 2022. The only difference is the start and end dates, which paras/any other employee can adjust to reflect the entire summer season:
The next window will show every date that falls within the summer and employees can use their balances as they please. If employees are trying to use a different bank for specific days, those will be a different request. The request is driven by Time-Off Type then Dates, not vice-versa.
On the approval of the request, time off requests can be submitted any time and be approved immediately. If a para decides to submit their request to use their vacation right now, it can be approved today and neither the para nor their supervisor will need to be "engaged" during the summer. Basically, the bi-weekly timesheets just need to be fully accounted for during the summer AHEAD of time if both the employee and their supervisor is out for the summer.