An amendment is done when changes have to be made to a timesheet that has already been submitted and processed. This process replaces the Change of Symbol form for payroll and can be performed by the employee on their own timesheet, or by the timekeeper/manager on an employee's behalf.
- Go to My Timesheet under the Time Entry panel.
- Once your timesheet is displayed, you will be seeing the current pay period. Navigate to the previous pay period if needed, using the arrows in the date range.
- Once the appropriate timesheet is displayed, if you need to amend a timesheet in the current pay period, you will see the “Recall” button to make changes to the submitted timesheet. Click the Recall button. A message will display stating that the timesheet is recalled. NOTE: If you need to amend a timesheet from a previous pay period, you will see an "Amend" button. Click the Amend button.
- Once you click the recall/amend button, you can edit the timesheet.
- In the timesheet Hours field, update the time worked. Only one entry can be listed in each box. Click the plus sign to add another entry.
- You can also update the pay code, enter comments, and/or delete inputted time.
- After the changes are made, the Recall button will change to a Save button. Click Save. This timesheet should now be approved by the Manager so that the amended time can be processed for payment either in the next pay period or in order to request an off-cycle check be processed.
Amending your timesheet to trigger a retroactive change:
There are instances where you will be requested to amend your timesheet to trigger a retroactive change applied to your record (i.e. salary change, out-of-class pay, correcting return from leave, etc.)
Amendment steps will follow the one above. You will have to amend all timesheets from the effective date.
- Go to My Timesheet under the Time Entry panel.
- Once your timesheet is displayed, you will be seeing the current pay period. Navigate to all previous timesheets all the way to the effective date of the retroactive change. Use the arrows in the date range.
- For every timesheet, click "Amend" then click Save. You should see the following message: This timesheet is now amended. You must save the changes before they will become effective.