An exception message is generated when entered time does not meet an employee’s work schedule expectations or requirements.
Although some exceptions may be minor and have little or no effect on payroll processing, many exceptions are critical and must be resolved by the employee or manager before payroll can be run.
|
Exception Message |
Cause |
Who resolves? |
|
Exc 001: More than 24 hours of time has been reported in a day. |
Employee entered more than 24hrs in a day |
Employee |
|
Exc 002: Time outside planned working hours has been entered. |
Employee works a day not in their work schedule |
Employee |
|
Exc 003: Negative hours are not valid for %PAY_CODE_DESC%. |
Employee enters negative hours on timesheet/ TOR |
Employee |
|
Exc 006: <Bank Name> must be entered in <increment> increments. |
Leave Bank must be used in hour increment |
Employee |
|
Invalid pay code found on timesheet: <Pay Code> |
Invaid paycode found on timesheet |
Employee |
|
<Pay Code> must be entered in <increment> hour increments. |
Paycode must be used in hour increment |
Employee |
|
Policy Profile Change. Correction action may be required. (Action: Contact your supervisor) |
Policy Profile has changed |
Supervisor |
|
There are hours reported on a date the employee is not active. |
Employee is inactive |
Supervisor |
|
Exc 011: Time entry not allowed prior to system start date of %SYSTEM_START%. |
Time entered before system start date |
Employee |
|
Exc 017: Jury Duty has been entered on the timesheet. Please upload your certificate before the end of the pay period. Certificate is required to submit a timesheet. |
Jury duty pay code is entered on timesheet |
Employee |
|
Exc 019: Work hours entered on a holiday that the employee is not scheduled to work. |
Employee enters time on the timesheet on a day deemed a 'Holiday' but the employee is not entitled to holiday pay |
Employee/ Supervisor |
|
Exc 020: The Overtime/Extra hours/Extended hours entered for the day, %ENTERED_HOURS% hrs, are greater than the Overtime/Extra hours/Extended Hours earned for the day, %EARNED_HOURS% hrs. Please adjust the timesheet accordingly. |
Overtime/Extra hours/Extended Hours is entered on the TS above what was earned for the day |
Employee/ Supervisor |
|
Exc 25: Employee has entered work time on a Holiday. Holiday premium will be applied to all hours worked. Hours worked do not count towards overtime. |
Employee enters worked time on a holiday for which they are pay eligible |
Employee/ Supervisor |
|
Exc 030: Bereavement can only be used for future dates. Please contact your supervisor to have this logged on the timesheet |
Bereavement paycode is entered on the day of, or in the past |
Employee/ Supervisor |
|
Exc 031: A SACS Code is required for Overtime. The Manager must enter a valid SACS Code from their budget. |
Pay code in the Extended Calendar set (Time-Based Extra Pay) is missing a SACS code from the manager |
Supervisor |
|
Exc 032: SACS Code entered is invalid. Please verify and enter a valid SACS Code from your budget. |
SACS code has a value entered that is not present in the SACS table |
Supervisor |
|
Exc 033: SACS Code approval is required for %SHORT_DESCRIPTION%. Please wait for Budget Office approval to use SACS code: %SACS_OVR% %EDITED_AFTER_APPROVAL_MSG% |
The entered time is an Stipend-Based Extra Pay, has a SACS code entered for it, and the SACS Override Approval pay period pay code has not been entered |
Budget/ Supervisor |
|
Exc 034: A SACS Code is required for all Extended Calendar entries. Please enter a valid SACS Code for this entry to be paid. |
The entered time is an Extended Calendar Stipend-Based Extra Pay and has either a missing or an invalid SACS code |
Supervisor |
|
Exc 043: Bereavement leave is allowed for up to 5 days for each person. Please enter relationship and if extended travel is required in the pay code Comments. |
Bereavement paycode is entered more than 5 consecutive days |
Employee |
|
Exc 044: Leave time is not allowed on unscheduled weekends. |
Leave pay code is entered on an unscheduled weekend day |
Employee |
|
Exc 045: Saturday School pay code is onlyallowed on Saturdays |
Saturday School is entered on a day other than Saturday |
Employee |